Content by Ari Leviatan

Embedded fonts will be removed if you save – what to do?

Published by on December 6, 2017

Saving a PowerPoint presentation on your Mac, you encounter a pop-up window warning you of the following:

Embedded fonts will be removed if you save this presentation file. Are you sure you want to continue?

The options that you are given are to Cancel, or to Remove Embedded Fonts and Save.

Embedded fonts will be removed if you save this file warning winow

What is the meaning of this?

The presentation file that you are editing contains actual font files embedded into it. The fonts were embedded by the presentation designer, to maintain consistent text appearance, and this was done either on a Windows version of PowerPoint, or on a Mac using Presentation Font Embedder, set to the Editable method.

Now, unlike its Windows counterpart, PowerPoint for Mac does not support this font embedding method and therefore cannot save presentations with embedded fonts, even if the fonts were already embedded.

So PowerPoint is basically letting you know that the font files that were embedded into the presentation file that you opened will not be saved along with it.

I want to modify the file and keep the fonts – what to do?

If you are not the creator of the presentation file and you don’t have the original fonts used, there is not much that you could do, apart from making your changes on a Windows version of PowerPoint.

However, if you created the presentation on your Mac and used Presentation Font Embedder to embed the fonts into it, you could save your modifications to the file by clicking Remove Embedded Fonts and Save, and then simply run the file again through Presentation Font Embedder, which will re-embed the fonts.

I was just trying Presentation Font Embedder – is this normal?

Yes. This message shows that Presentation Font Embedder successfully embedded your fonts into the presentation file. You are seeing this message because you are trying to modify the presentation on PowerPoint for Mac, which does not support editable embedded fonts.

You can safely click Remove Embedded Fonts and Save to save your modifications, and then run the file again through Presentation Font Embedder to add them back.

Presentation Font Embedder for Mac screenshot

Apart for the Editable embedding method, Presentation Font Embedder for Mac features another embedding method called Universal. This method renders text into images instead of inserting font files into presentations. By doing so, you can ensure that embedded fonts are displayed on platforms that do not support the Editable embedding method, like Macs, iPhones, and iPads.

Learn more by visiting our Presentation Font Embedder page.

Some embedded fonts cannot be installed – what to do?

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Opening a PowerPoint presentation, you encounter a mysterious window telling you the following:

Some of the embedded fonts in your presentation cannot be installed.

In some versions, this is followed by a list of fonts that PowerPoint claims cannot be installed and the reason behind the failure for each of the fonts. The given reason is usually Font installation failed, or General Failure.

Install Embedded Fonts window screenshot with font not installed because of a general failureWhat is the meaning of this?

To put it simply, the presentation that you are trying to open contains actual font files inside of it. PowerPoint tries to temporarily install these fonts so it could use them to display the text in the presentation, but it fails.

If you are on a Mac, the appearance of this notice is not a big surprise. PowerPoint for Mac just doesn’t support display of fonts that are embedded this way. The language may not be straight forward, but this is how PowerPoint for Mac warns you that the presentation that you are opening will display using default system fonts, instead of the ones that the designer used. Continue reading to see what you can do.

If you are on a PC, where PowerPoint does support the display of fonts embedded this way, there could be several reasons for this notice, among them:

  • It could be that the presentation file is corrupted and that the fonts cannot be extracted from it. Re-download or obtain another copy of the file and try again.
  • The fonts were created for a newer version of Windows or PowerPoint than the one that you are using. Try to open the presentation using the latest versions of Windows and PowerPoint.

In both cases, one of your options is to dismiss the window by pressing OK. This will let you see the presentation, but some (or all) of the text will be displayed using system default fonts – not the fonts that the designer intended.

I want to see the fonts the designer used – what can I do?

If you want to view the presentation in its full glory, with the text appearing using the fonts that the designer carefully selected for it, you have mainly the following two options:

  • Get the fonts in question separately, and install them locally on your computer. Note that if commercial ones were used, you will probably have to pay for them.
  • Or, you can ask the designer to use Presentation Font Embedder (if they use a Mac, they would want to choose Universal as their embedding method).

 

Presentation Font Embedder for Mac screenshot

Presentation Font Embedder uses a different method for embedding fonts. Instead of inserting font files into presentation files, which cannot be displayed on Macs (nor on iPhones or iPads by the way) and can be very picky about what fonts can be embedded, Presentation Font Embedder renders the texts as images, while keeping most animations and transitions intact.

This is the only method that ensures that the presentation appears in the highest fidelity and with no font related pop-ups.

Learn more by visiting our Presentation Font Embedder page.